Outreach Trainer Videoconferencing

Alternative Training Delivery Method

Outreach Trainers may request to conduct Outreach classes (OSHA 10 and OSHA 30) using an alternative training delivery method (videoconferencing) without 60 calendar days advance notification.

• Exception requests will now be considered. Please refer to the OSHA Outreach Training Program Requirements. p. 19. R. Alternative Methods 2. Videoconferencing.
• An exception request documenting multiple course dates is eligible for approval consideration. NRC-WVU will not approve blanket exception request(s). 
• Exception requests must be emailed to OSHAOutreach@mail.wvu.edu 

R. Alternative Training Methods OSHA Outreach Training Program classes must be conducted in-person unless a written exception is obtained from OSHA or the trainer's ATO as described in Section V.C above. 

Video Conferencing.  OSHA’s preferred delivery method is through standard in-person classroom instruction. OSHA Outreach Training Program training conducted through a remote site video conferencing or other live, interactive instruction that is not standard in-person classroom instruction is not allowed unless OSHA or the relevant Authorizing Training Organization has granted a written exception for the conduct of such training. An exception for video conferencing request must be submitted, in writing, by the OSHA Outreach Training Program authorized trainer to the relevant address indicated in Section IV.A., and must be received by the ATO at least 60 calendar days in advance of the scheduled training start date. Exceptions may be authorized for a designated time period, not to exceed 12 consecutive months. The written request must be submitted to the primary Outreach trainer’s ATO and include the following:

a)  A detailed narrative statement indicating why the trainer believes an exception is necessary and explaining why the inherent flexibility of the OSHA Outreach Training Program is insufficient to deliver quality training. 

b) Name(s) of the primary OSHA Outreach Training Program authorized trainer and assistant OSHA Outreach Training Program authorized trainers or guest trainers which will conduct the training.

(Assistant OSHA Outreach Training Program Trainers. A list containing the name of each assistant Outreach trainer, including: a list of the topics covered by each assistant Outreach trainer; for each topic, the number of contact hours allocated to each assistant trainer; and a copy of each assistant Outreach trainer’s valid (unexpired) OSHA Outreach Training Program authorized trainer card trainers. A list containing the name of each guest trainer, the specific topics and times covered by each guest trainer, and their qualifications)

c)  A copy of the relevant OSHA Outreach Training Program authorized trainer card(s).

d) Documentation for all trainers (primary, assistant, and guest) of prior experience delivering occupational safety and health training via video conferencing, webinar, or other instruction that is not standard in-person classroom instruction, including topics, number of courses delivered, number of students trained, and cumulative student contact hours.

e) The type of hardware, software, and/or systems students will utilize to participate in the alternative training method. (include the type of videoconferencing software and a videoconferencing link to the actual training for observation by NRC-WVU)

f) Location of the origin training site and the type of hardware, software, or system that will be used at the origin training site.

g) List of the offsite training locations. Students must receive training in a classroom, auditorium or conference room setting.

h)  The primary OSHA Outreach Training Program authorized trainer must ensure that a proctor is present at each training location. The proctor will monitor consistent student attendance, and collect daily student sign-in sheets. The proctor’s printed first and last name, and signature must appear on the sign-in sheets.

i) A detailed course outline which indicates each topic, and the length of time for which each topic will be taught. (see Section P.3. Detailed Topic Outline. in the OSHA Outreach Training Program Requirements),

(The detailed topic outline: must indicate: the course title, location, and the actual date and time period (e.g. 1 p.m. to 2 p.m.) of every topic delivered and include all breaks and meal periods. The primary and assistant OSHA Outreach Training Program authorized trainers and any guest trainers must be listed on the topic outline next to the topic(s) they instructed)

j)  List of the materials that will be provided to each student including a description of when and how students will receive the materials.

k) Description of how the primary OSHA Outreach Training Program authorized trainer will ensure that the  Introduction to OSHA module will be conducted in a participatory manner.

l) Description of how the primary OSHA Outreach Training Program authorized trainer will ensure that one or more OSHA Outreach Training Program authorized trainers are available to respond to student questions. 

o)  All training must accessible to OSHA and the respective ATO(s) for auditing purposes.

p) Due to the dispersed nature of the training delivery, a testing component is required for Video Conferencing training. Affirmative confirmation and a description of processes the primary OSHA Outreach Training Program authorized trainer will use to ensure effective evaluation of the training and testing of the students. Time allotted for administering the testing component is administrative in nature and is not considered nor counted as instructional time. The method for conducting evaluation and testing must include the following three Evaluation Levels:

1. Level 1 – Student satisfaction surveys for content and delivery (including summary narratives for each).
2. Level 2 – Testing.
3. Level 3 – Follow-up impact evaluation

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In accordance with Federal law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, disability, and reprisal or retaliation for prior civil rights activity. (Not all prohibited bases apply to all programs).
The WVU Board of Governors is the governing body of WVU. The Higher Education Policy Commission in West Virginia is responsible for developing, establishing, and overseeing the implementation of a public policy agenda for the state’s four-year colleges and universities.
Reasonable accommodations will be made to provide this content in alternate formats upon request. Contact the WVU Extension Service Office of Communications at 304-293-4222.