How to Volunteer
Adult volunteers play an important role in the Extension programs. Volunteers coordinate local community clubs and help to plan and conduct local, regional, state and national events. Over 500,000 teen and adult volunteers share their time and talents with youth.
The Volunteer Process
The WVU Extension Service’s process for selecting vetted adult volunteers consists
of the following:
- a completed and signed application form for program volunteers
- two reference checks (sent by mail, email or used during phone or face-to-face interviews)
- interview with applicant
- yearly check of the National Sex Offender Website
- yearly signed Code of Conduct
- yearly Children on Campus Training with Certification
- Background check every three years processed through vendor selected by WVU Human Resources
Title IX (Policy 44) training in person every three years with yearly
Information gathered during the process will be kept on file in the WVU Extension county office and used to:
- establish a system of recruitment and selection of qualified volunteers for youth development programs
- match volunteers to jobs needed
- provide basic accurate information, including correct name and address, for each volunteer
- identify areas for volunteer orientation and training
- provide information that might be used to assist the volunteer; e.g., letters of reference, recommendations for awards, and recognition
WVU is directing all faculty, staff, volunteers, etc. to adhere to West Virginia University Board of Governors Rule 1.7 On Child Protection. This rule is to protect children (any person under the age of 18) on WVU’s premises or those involved in University sponsored programs at all geographic locations by providing guidance on reporting requirements for child abuse or neglect; providing guidelines for appropriate supervision of children; and ensuring that WVU and its divisional campuses comply with all federal and state laws and regulations regarding the employment of children.
All employees, volunteers and young adult 4-H members (18-21 years of age) having direct contact with children during WVUES programs must take and complete an online quiz.Policy Training Workbook | Online Children on Campus Quiz
Susan England, Extension Specialist Youth Protection and Compliance, Volunteer Management Specialist, will be coordinating all information for Volunteers with our West Virginia University Extension faculty.
This version of the quiz will grade the quiz, generate a certificate, and automatically email results directly to the provided email address.
It will be the responsibility of program directors and Administrators to make sure that everyone that falls under the policy, must be in compliance before having direct contact with children. In addition, please review screening program staff members. “All adults who have direct contact, i.e., those responsible for the care, supervision, guidance, or control of a child, with visiting children be subject to an adequate and timely background check.
- Employees, faculty and staff – screening with be conducted every three years
- Volunteers or any other non-employee – screening will be conducted every three years.
- The National Sexual Predator check will be conducted yearly.
Volunteers - Required documents
Selection Process - Full Document
Online Volunteer Code of Conduct Guidelines and Procedures
- Volunteer Code of Conduct Agreement
- Event Volunteer Application
- Volunteer Reference Form (2pp) – fillable
- Volunteer File Checklist
- Check of the National Sexual Predator Website
- Questions and report for agent or volunteer recruiter to use with volunteer applicant are available